Frequently Asked Questions

What is the fee structure?

We use a monthly flat fee model as our pricing modality, so that there are no surprises with any invoice. We can talk in detail about your specific business needs and figure out how we can best serve you.

What type of services do you offer?

We specialize in bookkeeping & financial accounting services, bank reconciliations, budgeting, cash flow management, data analysis, financial oversight, forecasting financials and assessing period over period performance, record keeping & maintenance, preparing, sending, and tracking of invoices, paying of vendor bills, preparing monthly reports, preparing year-end reports, helping businesses strategize to meet their goals, and preparing the necessary supporting financial documents for the tax accountant at year-end, so that they can accomplish their role at year-end with less headache (and less fees incurred for you) as the small business owner.

How does monthly bookkeeping & financial accounting work?

We analyze and record all of your financial transactions from your business bank accounts (and credit cards) in order to compile your monthly financial statements such as the Profit & Loss Statement, Balance Sheet, and Statement of Cash Flows, so that you can be well informed every step of the way, on the financial health of your business (on a daily basis), so that you can make well informed strategic business decisions to grow your core operations.

When and how do I send my documents to you?

We will need your bank and credit card statements every month. We can setup your bank statements to automatically sync with QuickBooks Online so that you can focus on your business while we handle your bookkeeping & accounting. You can also send us your documents directly if you prefer too. We use either a secure cloud based software or email for document delivery.

When do you deliver my monthly financial reports?

We will have your financial reports delivered by the 3rd of every month so that you can better plan for your business operations.

What if my books are behind schedule or need a multi-year clean-up?

Don’t worry about that. We can help clean-up any messy transactions or inaccurate records from your past periods. We can also discuss the details as necessary for your specific situation.

What if I need assistance for special projects?

Let’s talk about it! We love innovation and are passionate about what we do. Let’s work together to improve and optimize your business.

Why do I need bookkeeping & accounting?

I’ll give you an analogy. Imagine you were trying to be the best athlete in the world at a certain sport (let’s say soccer), and you had to make sure you were in tip-top shape on a daily basis. You would have to track calories to ensure a caloric deficit (if you were cutting), and a surplus (if you were bulking), depending on the season as well. You would have to track macros (proteins, fats, carbs), and you would have to get a blood test from your trusted doctor to see what vitamins you should load up on in the mornings (to address deficiencies), and get routine doctors checkups consistently to assess wears & tears and possible weaknesses and strengths in your body (maybe a bad knee).

This analogy is a direct example to if you want to be the best small business owner/entrepreneur/freelancer that you can be in your industry or niche. If you are unaware of how much money is coming in & going out, which vendor you are paying the most, which customer is paying you the most, where is your highest category of expense, which goods or services have the highest profit margin, how are you classifying expenses to make the most of your tax deductions, what is your budget (and are you keeping up with it), what trends have you noticed when you compare your budget to actual results, how do your results look on a period over period basis for performance tracking, what are your highest earning times & seasons of the year, what are the projections for next year at your current growth rate, is the current rate of incoming business to your liking (or is it actually in a decline), who is your best client, what are the expenses related to servicing that said client, are your funds liquid enough to pay for upcoming bills?

Without proper bookkeeping & accounting, a small business owner will not even have all this data in a fashion to properly run analysis off of it, let alone perform the financial analysis itself, but with proper bookkeeping & accounting, you can make sure all your data is in the format that can be analyzed (clean and orderly), and then run reports and analytical functions to assess the profitability and KPI’s of your business.